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Optional Placement Year Administrator

Careers and Employability

Location:  Egham
Salary:  £25,849 to £30,063 per annum pro rata - including London Allowance
Post Type:  Part Time
Closing Date:  23.59 hours GMT on Thursday 08 December 2022
Reference:  1122-534

12 Months Fixed Term, Part Time- 17.5 hours per week

Applications are invited for the post of Optional Placement Year Administrator in the Careers Service at Royal Holloway.

A 1 year 0.5 FTE Optional Placement Year (OPY) Administrator position has arisen within the Careers Service at Royal Holloway. The Service delivers employability interventions and programmes through an annual programme of employer events, vacancy sourcing and promotion, work-based learning and targeted careers delivery in all academic schools. 

Our flexible degree courses enable undergraduate students to apply to take an OPY between their penultimate and final year, which can be spent studying abroad, working or carrying out voluntary work. The appointee will work with a group of academic and Careers Service staff to ensure that all processes relating to the optional placement year are carried out efficiently and assist students with their OPY enquiries. The postholder will respond to OPY or other Careers Service email queries from both staff and students. Some of their time may be spent supporting a student facing helpdesk. If you would like to contribute to providing a great student experience for our students, then this is the position for you!  If students are able to secure a placement year it greatly increases their chances of having a professional level outcome on leaving Royal Holloway,   The position is for 1 year initially but it is anticipated that this will be extended. Hybrid working will be available for this post, with some time spent working at our Egham campus and some time spent working from home.

The postholder will be joining the Service at an exciting phase of implementation of the College’s Employability Strategy and will work closely with the other teams in the Careers Service (Placements, Careers Consultants and Volunteering), academic school administration teams, and the study abroad team in our Centre for Development of Academic Skills. They will also need good organisation skills, be able to manage multiple projects simultaneously and influence diverse groups using excellent communication skills. 

In return we offer a highly competitive rewards and benefits package including:

Generous annual leave entitlement 

Training and Development opportunities

Pension Scheme with generous employer contribution 

Various schemes including Cycle to Work, Season Ticket Loans and help with the cost of Eyesight testing. 

Free parking 

The post is based in Egham, Surrey where the College is situated in a beautiful, leafy campus near to Windsor Great Park and within commuting distance from London. It is likely that working from home some of the time would be possible.

For an informal discussion about the post, please contact Simon Mantell, 

To view further details of this post and to apply please visit For queries on the application process the Human Resources Department can be contacted by email at: 

Please quote the reference: 1123-534

Closing Date: 23:59 08 December 2022

Interview Date: TBC

Please note that it will not be possible for the College to issue a Certificate of Sponsorship for successful candidates as this role does not fall into one of the standard occupational codes deemed eligible for sponsorship by UK Visas and Immigration. Successful candidates will therefore need to be eligible to work in the UK or have limited leave to remain in the UK and associated right to work for the duration of their employment with the College, in accordance with the Immigration, Asylum and Nationality Act 2006. 

Further details:    Job Description     Person Specification    
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The university has adopted hybrid working for some roles therefore some remote working may be possible for this role.

Royal Holloway is committed to equality, diversity and inclusion (EDI), and encourages applications from all people regardless of age, disability, gender, marital status, parental status, race, religion or belief, sexual orientation, or trans status or history. More information on our structures and initiatives around EDI, including information on staff diversity networks, can be found on our Equality and Diversity Intranet page.



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